safeguarding policy

Severn Beach Village Hall Trust makes a positive contribution to a strong and safe community and recognises the right of every individual to stay safe.

Members of the Trust committee don’t generally come into contact with children or vulnerable adults through their work as members of the management committee, but do deal directly or indirectly with those who do.  So an understanding of the issues around safeguarding is of the utmost importance.

This policy seeks to ensure that the Committee undertakes its responsibilities with regard to protection of children and vulnerable adults and will respond to concerns appropriately. The policy establishes a framework to support committee members and volunteers in their practices and clarifies the organisation’s expectations.

Safeguarding is about embedding practices throughout the organisation to ensure the protection of children and vulnerable adults wherever possible.


A child = a person under the age of 18

A vulnerable adult = a person aged 18 years or over who may be unable to take full care of themselves. This may include a person who is elderly and frail/has a mental illness/ has a disability

All staff, volunteers and hirers of the hall have responsibility to follow the guidance laid out in this policy and related policies, and to pass on any welfare concerns to a member of the committee.  We expect all to promote good practice by being a role model, and being involved in developing safe practices.

Any individual who fails to subscribe to this policy will not be permitted to use the facilities and be barred from further involvement in the management of the premises.

Service delivery contracting and sub-contracting: all maintenance will be carried out when the premises are not in use, by appropriately insured and qualified personnel.

All staff, volunteers or hirers have a professional duty to share information with other agencies in order to safeguard children and vulnerable adults. The public interest in safeguarding children and vulnerable adults may override confidentiality interests. Such information will be shared on a need to know basis only and all must be aware that they cannot promise that they will keep secrets.

This policy will be reviewed annually by the Agm.  The Trust will commit resources for the training of committee members or volunteers as required.